Cardlock Fueling Solutions Saving You Time & Money

 

Cardlock Fueling is a simple and cost-effective solution for your commercial fueling needs. With fuel savings at over 60,000 in-network fueling stations and additional access at over 175,000 Fleetwide fueling locations, open 24/7/365 nationwide, your drivers are always near convenient cardlock fueling stations.

Ramos Cardlock accounts have allowed companies just like yours take control of fuel management. You are easily able to access our convenient online account management system, where you can monitor your entire fleet’s fueling expenses and manage exactly how, when and where your drivers refuel.

When you are ready to streamline your fueling process, from efficiently fueling your fleet to accounting requirements and reporting, our friendly business development team is ready to guide you through the application process.

“The Bastiao Farm family has been a customer of Ramos Oil for the past three generations. We have received excellent service and products from Ramos Oil. We have enjoyed a great working relationship over the years and continue to look forward to many more years.”

Bastiao Farms

Sacramento, CA

Cardlock Features & Benefits

Managing fuel costs no longer needs to be an accounting pain point. Organizing billing statements and receipts from multiple networks, retail stations, and company credit cards takes additional unnecessary time and costs. With a Ramos Oil Cardlock Solution, you can now simplify all your fuel accounting into one easily managed account.

Ramos Oil Cardlock Solution card

Learn more about the Features and Benefits the Ramos Cardlock Fueling Solution can provide for your company!

Simplified Detailed Invoicing

Imagine a fueling invoice that easily that not only combines the purchases from multiple drivers and vehicles across fueling networks, but also tracks vital insights and analytics to help reduce costs. With the Ramos Oil Commercial Fueling Cardlock Solution you don’t need to imagine you only need to log in to your easy to use online account.

Diagram of a Ramos Oil Cardlock Invoice

Card Assignment

Each fueling card can easily be assigned to an individual driver or vehicle. Your invoice is then easily organized to see the transaction details for each purchase

Date & Time of Purchase

Logs the date & time of each individual transaction

Vehicle

Allows you to see which driver is fueling what vehicle

Fueling Site

Easily monitor if your drivers are using the most efficient fueling site to reduce down time

Manual Entry Options

Ability to code additional tracking information such as job number, crew number, profit center, and more. (Not available at all retail sites. Feature dependent on site equipment availability.)

Odometer Reading

Conveniently track the current vehicle mileage for upcoming preventative maintenance needs

Miles Per Gallon

Get helpful insights to driver behaviors and potential mechanical issues

Cost Per Mile

Know exactly what your estimated fuel costs should be based on mileage

Product Purchased

Easily monitor the type a fluid purchased from fuel to additives and lubricants

Breakdown of Taxes

Simplify your bookkeeping with itemized taxes

Total Cost Per Transaction

Monitor the total amount sent on each transaction

Average Price Per Gallon

Forecast future cost based on recent fuel costs

Diagram of a Ramos Oil Cardlock Invoice

Card Assignment

Each fueling card can easily be assigned to an individual driver or vehicle. Your invoice is then easily organized to see the transaction details for each purchase

Date & Time of Purchase

Logs the date & time of each individual transaction

Vehicle

Allows you to see which driver is fueling what vehicle

Fueling Site

Easily monitor if your drivers are using the most efficient fueling site to reduce down time

Manual Entry Options

Ability to code additional tracking information such as job number, crew number, profit center, and more. (Not available at all retail sites. Feature dependent on site equipment availability.)

Odometer Reading

Conveniently track the current vehicle mileage for upcoming preventative maintenance needs

Miles Per Gallon

Get helpful insights to driver behaviors and potential mechanical issues

Cost Per Mile

Know exactly what your estimated fuel costs should be based on mileage

Product Purchased

Easily monitor the type a fluid purchased from fuel to additives and lubricants

Breakdown of Taxes

Simplify your bookkeeping with itemized taxes

Total Cost Per Transaction

Monitor the total amount sent on each transaction

Average Price Per Gallon

Forecast future cost based on recent fuel costs

“The Bastiao Farm family has been a customer of Ramos Oil for the past three generations. We have received excellent service and products from Ramos Oil. We have enjoyed a great working relationship over the years and continue to look forward to many more years.”

Bastiao Farms

Sacramento, CA

Online Account Management Platform

Through our easy to use Online Account Management Platform accounting and fleet managers have real-time control over your whole fleet of vehicles, drivers and fueling card usage. No matter if you are a small business with a few drivers and vehicles or manage large commercial fleets, our high-quality fuel management platform helps to reduce your overall fuel costs. Eliminating the most common sources of waste, costly mistakes, and making it easy to identify any misuse and abuse of resources, can help reduce your bottom line.

For many companies, misreported expenses can add up to an estimated 15% of total fuel costs. Unauthorized purchases such as food, alcohol, and other non-fuel items can be reported as fuel purchases. What seems like minor additions can add as much 40 cents to the cost of each gallon of fuel purchased. Luckily, with our managed purchasing system, these unauthorized transactions can be avoided.

Our easy to use online account management makes restricting or completely eliminating unauthorized simple, including:

  • Specifying the types and amounts of product purchased
  • Restricting the days, times, and locations where purchases can be made
  • Set transaction limits for the maximum number of gallons that can be purchased

Realize the peace of mind that comes with real-time updates to your cards. Activating or deactivating fleet cards along with adding or removing restrictions immediately take effect, protecting you from abuse. Exception reporting automatic fuel alerts you to purchases that are considered out of the norm including:

  • Multiple purchases from the same card number from different geographic locations
  • Fuel purchases that do not match regular fueling needs
  • Inaccurate information entered at pump (mileage, user ID, etc.)

Convenient 24/7/365 Cardlock Locations

When it comes to fueling your fleet, you want your drivers to easily find a station, fuel up, and keep moving. Any time spent searching for a station or waiting in line to fuel up is down time that could be spent working. Luckily with a Ramos Oil Cardlock Solution, your drivers are always near a convenient location designed for commercial vehicles, including:

  • 26 Ramos Oil Cardlock Locations
  • 60,000 Commercial Fueling Network Locations (CFN)
  • 175,000 Additional Fleetwide Fueling Locations

“The Bastiao Farm family has been a customer of Ramos Oil for the past three generations. We have received excellent service and products from Ramos Oil. We have enjoyed a great working relationship over the years and continue to look forward to many more years.”

Bastiao Farms

Sacramento, CA

Free Fuel Savings Analysis

Reducing driver down time, simplifying accounting, increased pricing continuity, customized fueling controls and avoiding unauthorized purchases all help to lower your overhead costs and simplify your fleet fuel management. Let our friendly sales team provide you with a savings analysis that shows how much your business could be saving with a Ramos Oil Cardlock Solution.

When you are ready, we will easily guide you through the application process and help set up your new cardlock solution. Contact our sales team today for a Free Fuel Savings Analysis.

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